Facility Use

  • Through our online system, Facilitron, reservation requests can be easily submitted and quickly reviewed by the district. Renters have the opportunity to view facility photos and descriptions, see real-time availability, get estimated quotes, and pay online.  

    To view the district's available facilities, please click: facilitron.com/shusd94574

    If you need any assistance placing a facility use request, please contact Esperanza Fuentes efuentes@sthelenaunified.org or call (707)967-2708

    For help setting up a Facilitron account online, please contact Facilitron at: support@facilitron.com, or by calling them directly at: 800-272-2962 Ext 0. 

    To better facilitate your request, have these items ready:

    1. School Site (SHHS, RLS, SHES, SHPS, District Office)

    2. Type of space required (classroom, gymnasium, sports field, auditorium, etc.)

    3. Date(s) of the event

    4. Time of the event

    5. Purpose of use or type of event

    6. Key organization(s) or responsible people and their contact information: Phone numbers and emails

    7. Proof of insurance (Facilitron can provide insurance if needed)


    Facility Rental

    Certain district facilities are available for rent to individuals and community organizations by the St. Helena Unified School District.  The California Education Code, Section 38130, known as the Civic Center Act and the St. Helena Unified School District Board Policy No. 1330 governs the use of the facilities by outside groups.  SHUSD administrative staff makes final approval decisions on all outside facility use.  

    St. Helena Unified School District uses Facilitron, an online request and rental system for all facility use.   This is the only way to request use of a district facility.  Potential facilities renters can use this system to submit use requests, access photos and descriptions, see real-time availability, get estimated quotes, and pay online. 

    Facilitron will assist with the set-up of organizations and user accounts, including verification of non-profit status (if applicable).  Facilitron will also collect payment and proof of insurance (certificate of insurance) on St. Helena USD’s behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.  If you need assistance setting up an account and/or submitting a facility use request, users can contact Facilitron directly by e-mail:  support@facilitron.com, or by phone:  800-272-2962 ext.

    Click on the link to get started: https://www.facilitron.com/shusd94574